How to Create a Scheduled Job

How to create a scheduled job for a component? 

1. Click [Inventory] à[Components]
2. Double click the component you wish to create a job for.
3. Click the “Jobs” tab.
4. Click the  [Add job] button.
5. Select the “Standard job” appropriate for the job you want to add.

 If you do not find an appropriate standard job, you can create a new one by clicking the   

  [New standard job] button. This will require appropriate user rights.  

 Standard job selector

1. Click [OK]

New Component job form (Scheduled job)

1. Enter relevant information:  

A default value may have been set for some of the fields on the standard job, but you are allowed to change them (except “Job Name”, “Job code” and “Job Description”).

1. Man hours: The estimated man hours required to do the job.  
2. SRF Template:  Select the relevant SRF template by clicking the […] button.

SRF is described in detail in the chapter : SRF Templates

1. Priority:  Select the job priority (Source for the dropdown is the code table “Job Priority”)
2. Category:  Categorize your job, by selecting a “Job category”

 (Source for the dropdown is the code table “Job Category”)

1. Department: Assign the department responsible for the job.  Assigning a department to your jobs will make it easier for crew to find their jobs in the Due list.  

(Source for the dropdown is the code table “Department”)

1. Job Source: Allows you to indicate where the job comes from. Typical values would be “Makers user manual”, “ISM Requirement” etc.
2. Assigned to: Select the “Crew type” that is responsible for the job, assigning “crew types” to jobs will make it easier for the different crew to find their jobs in the Due list.   
3. Class job:  To create a class job the component the job is created for must be marked as a class component. Once the job has been marked as a class job, a field for the jobs class code will become available. By default it will copy the components class code, but it can be changed if required.
4. Work Permit: If the job requires a work permit, tick the work permit check box. A work permit must first be attached to the job before, you can turn this on. Adding a work permit is done on the jobs “Work permits” tab. 
5. Date Interval:  To set a date interval for the job, tick the date interval check box.
6. Interval (Date):  Enter the interval value and select the interval UOM (Days, weeks, months, year)   
7. Next Due (Date):  Indicates the next date it the job will be become due. By default the date is set to “today” + “set interval”, but can be set to an earlier date if desired.

Once the job is signed out the next due will be set to “sign out date” + “set interval” m. Hour interval:  A job can be configured to become due based upon the components running hours. Tick the “Hour Interval” checkbox to set a counter interval. The system will not allow you to set an “hour interval” unless the component, or one of its parents, is set to receive running hours. See chapter “Running hours” for a description to do this.  

1. Interval (Hours): Enter the amount of running hours for the interval
2. Next due (Hours):  By default this will be set to “current running hours” + “interval”, but can be set to a lower amount if desired. Once the job has been signed out the next due will be set to “Current running hours” + “interval”.
3. Last Done:  This field is not editable by the user directly, but will be updated with the jobs last “sign out date”.
4. Job Description: This is the “Standard job” description, and it is not editable by users, in order to change this description, you will need to change the “standard job” description. Keep in mind that this job description may be shared with all other vessels, and any changes to it will also affect all other jobs, based upon this standard job.
5. Local Description: Since a standard are shared between all vessels you may not be able to add all local considerations in account. The local description can be used to specify the jobs in more detail and taking in account local conditions and adaptations.
6. Comment from last job done:  When users sign out the job they can enter a comment on the job, the last comment entered for the job will appear in this field.

1. Click [Save & Close], and the job is added to the component.  

There are additional features for a job and these features will be discussed after the job types “Corrective action” and “service report” have been discussed.