Component Form Details

Component form Details

Fig 5: Component details form  

1. Name : Component name
2. Maker: The maker of the component. Select a maker from your address list by clicking the [...] button. A list of all addresses/companies marked as a maker will appear.
3. Maker’s type:  The components maker’s type. If a component type or types have been registered for the selected maker previously, these will appear in the drop down. If the maker’s type you need is not available type in the correct maker’s type.
4. Serial Number:  The components serial number.
5. Supplier: The supplier of the component. Select a supplier from your address list by clicking the [...] button. A list of all your addresses/companies marked as a supplier will appear. How to add a new supplier is described in the chapter : Contacts & Addresses
6. Suppliers Ref:  The assigned supplier’s reference to the component.
7. Location: The components location. Click the [...] button to select a previously registered “component location”. If the location you need is not in the “Component location” list you can create a new one, by clicking the [New] button found in the list view, then enter the new locations name.
8. Running hours: The component’s current running hours. You are unable to edit the running hours in this view. Please refer to the chapter “How to update a components running hours” for more information.
9. Code: Component code. If the field is coloured red it is because the current code/value is deviating from its parent component. By clicking the [...] button, you will retrieve the parent component’s code, and you can enter the remaining component number.
10. Critical: Tick the check box if the component is considered to be “critical”, once ticked to more fields will become available (listed here as k & l), allowing you to further describe the components criticality.
11. Criticality type:  What type of criticality applies to this component? The list of available selection can be edited at the office. Please refer to the chapter “Codes” for more information on editing and adding codes. Typical values would be “Critical to Safety”, Critical to Production” and “Critical to Environment”. “Criticality type” codes can be also be colour coded, so that they will stand out in the component grid (ref : Fig6) How to decide if a component is considered critical, will depend on the vessels class requirements, and based upon your company’s policy.  

Fig 6: “Criticality” colour coded component 

12. Critical Level:  Allows you to grade the “Criticality”. The list of available selection can be edited at the office. Please refer to the chapter “Codes” for more information on editing and adding codes. Typical values would be High, Medium and Low.
13. Account No: Here you can assign a default account to the component. This account will be selected as the default account on the orders ordering spare parts for the component.

Click the [...] button to select an account from your account list. Please refer to the chapter Accounts to learn more about adding accounts.

14. Cost type: The default cost code on orders created for this component. The list of available selection can be edited at the office. Please refer to the chapter “Codes” for more information on editing and adding codes.
15. WBS Code: Code system that is used in relation with SAP PO system.
16. Last condition/date: Here the date of the last performed maintenance on the component will appear, and the “Condition after” assessment. Please refer to the chapter “Maintenance” for more details. You are not able to edit these values in this form.
17. Image: Image of the component. To add an image, double click within the frame and select the image. Once the image has been added you can double click it to open the image in full size. To remove the image, right click the image and select “Remove”, to change it right click the image and select “Change” and select another image. The image is copied to the servers “System file folder”, and will be available to all users opening the component afterwards. Keep in mind that the image may not be replicated to the office/vessel depending on the image file size. Please refer to the chapter “Replication” for more information. If the image exceeds the file size for replication, you will be notified.
18. Risk Value: Is a numerical representation of your Risk/Consequence analysis for the component. How this value is set is described in the Chapter :“Risk & Consequence” s) System :
19. Function:   
20. Category:
21. Parent component: This is the component; group or system the component is attached to or grouped under. To change parent component, click the [...] button and select the new component, group or system you want this component to be linked to. The component will then be moved in the structure.
22. Department:  This is used to assign the department that is responsible for the maintenance for this component. The selectable values in this “drop down” are maintained by the office.

Details on how to add, remove or edit selections are described in the chapter “Codes”. Common values are Engine, Deck, and Bridge etc. 

24. Tag No.: If you have an alternate numbering system for your components, you can enter the components alternate code in this field. The Shipyard who built the vessel may have a numbering system of their own, and may require this code if claims are filed etc.
25. Component type: You can categorize your components based upon its type.  The selectable values in this “drop down” are maintained by the office. Details on how to add, remove or edit selections are described in the chapter “Codes”. Common values are Pump, El Motor, Boiler, Fan, etc.
26. Maintenance method: Is used to describe the components maintenance scheme. The selectable values in this “drop down” are maintained by the office. Details on how to add, remove or edit selections are described in the chapter “Codes”. Common values are Corrective, Planed, Condition Based etc. aa) Original Maker: The company that originally made your component, may not exist anymore due to corporate takeovers etc., if you want to keep the original makers name you can enter it here.
27. Owner type: This field is meant to describe the ownership of the component. It is a free text field. Typical values for this field would be: Hired, Charter provided, Leased etc.
28. Class Component: If this component is considered as a class component tick this check box. If ticked, the field class code (dd) will be activated, allowing you to enter the class code. In order to add class jobs to a component the component has to be a class component.
29. Class code: The class code assigned for the component by your vessels class society. This field is by default inactive, and can be activated by ticking the “Class Component” check box (cc).  
30. Price: Allows you to enter the components value for insurance purposes etc. You can select the price currency in the left “drop down”
31. Check boxes:
    • Charter provided:  This check box and the “Owner type” field (bb) is meant for the same purpose.  To describe the ownership. It is a setting transferred from TM Masterv1.76.  
    • Major Component: A “major” component in this setting is a component that is considered to define the vessels capabilities/functions. A special report is available listing only components that are identified as “major”. This report can be used to describe the vessel for any who would like to charter it. A charterer usually does not need a complete inventory of the vessels components. They just require a list of the vessels “Major” components, such as main engine, cranes etc.
    • Circulating components:  A circulating component is a component that can be mounted and dismounted to your system. If a component is dismounted it will no longer receive running hours from its parent component. A typical circulating component would be cylinder covers. In order to mount and dismount a component it must be marked as a circulating component. More details on circulating components can be found in the chapter  “Circulating Components”   
    • System:  If the “component” is considered a group or a system you should tick this. The difference between an actual component and system or group is described in the Chapter “TM Master V2 Component structure Terms”
    • Activate component lending: If you wish to be able to lend the components to crew or their next of kin, you may tick this check box. More details on component lending, please refer to the chapter “Component lending”.

1. Main Spec: A free text field where additional component specifications can be stored. The information entered here is normally also included in the order form, as information on the component any spare part is order to.  

hh) Criticality: Additional description of the components criticality and any compensating measures can be entered, if required. The criticality description can be entered directly in this view.  

ii) Inst Spec: On this tab you can select the installation date for the component, the warranty date of the component and additional installation comments or details.

jj) Remarks: Free text field to enter any remarks or descriptions that does not fit anywhere else.

kk) Additional suppliers: If you need a record of alternative suppliers for this component, you can add them on this tab. You add an additional supplier by clicking the  [Add supplier] button found on the left hand side of the menu bar on this tab.  

ll) Consequence/Risk evaluation: On this tab you can rate the component based on the risk involved if this component should break down. You can rate in on risk to “Health, Safety and Environment (HSE)”, Production and Cost. The different values available in these drop downs are maintained by the office as codes. Details on how to add, remove or edit selections are described in the chapter “Codes”. The office can also assign numerical values to each of the options, and by either adding them together the “Consequence/Risk” related to this component can be displayed as a numerical value. A components “Consequence/Risk” value is displayed on the main form. (ref bullet r)). Your evaluation details can be added in the “Basis of evaluation” field. More details on how to configure and use this function is found in the “Consequence/Risk evaluation” chapter.