How to use the Quote Tool

What is the “Quote tool”? 

TM Master has various price information on items either manually entered by users as item’s catalogue price, main supplier price, additional supplier price or recorded as quotes and purchase prices. The Quote tool is designed to be able to make use this information more efficiently, in addition to increase flexibility for the regular quote process. Here a short description of the functions in the tool.

The fields and buttons in the quote tool explained. 

• Supplier: In the top left-hand corner is a drop down listing all the included suppliers for the order. Selecting one will display the quote lines for that particular supplier in the grid below.
• Set Source: In the top left-hand side corner of the form is another drop down, this drop down will list the available “Price sourcing” options which are:

o Contract price

Will retrive and contract price found for this item and supplier o Catalog price

Will retrive the item’s “catalog price” (not supplier specific) o Last Quoted price (unit)  

Will retrieve the suppliers last quoted price for the item for the current unit o Last Quoted price (fleet)

Will retrive the suppliers last quoted price for the item regardless of unit/vessel o Unit System price

Will retive any unit specific supplier “system price” information for the item.

“System Price” includes either the “main supplier” price or “additional supplier” price o Global System Price

Will retrive any global additional supplier prices. o Manual Input 

Will open the “Quote Price fields” in the grid for manual input.

o Use all types, following set priority

This option will use any of the price sources above (except manual input) in a prioritized order. The priority can be adjusted by clicking the [Adjust set priority] button

• [Update]: The update button, in the top far right-hand side in the quote tool form, will update the quote lines with price information using the selected pricing source in the “Set Source” field.
• [Transfer prices to Quote lines]: found in the lower right-hand side corner. Will transfer the price information for all rows in the grid, where the “Use” check box has been ticked, back to the quote lines in the order head.
• [Cancel]: Found next to the button above will close the quote tool, making no changes. Any information manually entered in the grid will be lost.

The Quote tool grid explained

The quote tool grid allows for regular grouping and column filters, which is not available in the order line grids in the order head. In addition, it is possible to add additional columns to it with additional order line details. The columns are grouped and must be added as a group. The available columns are:

• Order lines (group) o Locked: This column has a check box if it is checked the quote tool will not be able to alter the details for the row. It will be checked by default if the quote line already has information when opened by the quote tool. Unticking the check box, will reopen the row for editing. A multi update function is available by selecting the rows to be locked or unlocked, then right click, and select “Toggle lock for selected”.
  1. Line no: The order line number for the quote line
  2. Item name: The item name o Qty: The Ordered quantity o UOM: The order line UOM.
  3. Supplier ref: The supplier’s reference for the item, if one is found either in the “main supplier supplier’s ref or additional suppliers ref. Please not the main suppliers ref is only used, if the main supplier is the same as the supplier selected in the quote tool. If price source Is set to “Manual Input” it is possible to edit this field directly.

A multi update function is available by selecting the rows to be “Used” or “Not used”, then right click and select “Toggle use for selected”.

1. Price Source: This will show the current source of the suggested quote “price” It can be altered manually, and it will retrieve the price for the price source selected if found. Setting it to “Manual Input” will open the other quote price columns for editing for the row.  
2. Price date: Will show the date the price was updated.
3. Supplier UOM: Will show the quote UOM which may differ from the stock UOM and the Stock UOM.  
4. Quoted Item price: This will show the price retrieved form the selected price source o Total line price: Will show the order line total with any discount (QTY * (Quote item price – Discount)) in the supplier’s currency
5. Currency: The supplier currency code.
6. Total Price ([CUR]): Will show the total order line price in the current unit currency.

The current unit currency is displayed as part of the column name.

By default this column group is hidden but can be added by clicking the [Columns] button and then drag and drop the column into the grid. 

1. TM Item no: If the item has been given an internal TM Master number it is shown in this column. 
2. Maker: The name for the maker of the item o Makers type: 
3. Makers part no: The makers reference number for the item

By default this column group is hidden but can be added by clicking the [Columns] button and then drag and drop the column into the grid. 

1. UOM Conversion rate: If the price retrieved is a contract price, there might be an available conversion rate between the suppliers UOM and the Stock/Order line UOM, this conversion rate will be available in this column. 
2. Discount%: Any contracted discount or other discount given will show in this column. It is possible to manually update this field when price source is set to “Manual Input” for the row. 
3. Price with Discount: The item price with discount 
4. Price per Stock UOM: If the quote is given with a different UOM than the items Stock UOM and an “UOM Conversion rate” has been added, this column will display the price per item Stock UOM. ( I.e.: 1 BOX (12 PCE) 1200 NOK = 100 NOK per PCE)  
5. Qty in stock UOM: Will display the total Qty of items in stock UOM using the UOM

Conversion rate. I.e (3 BOX (12 PCE) is ordered it would show 36 PCE) o QTY diff due to UOM: Will display the difference between what has been “requisitioned” and what will be ordered due to UOM difference.

(I.e.: Requested 15 PCE, quoted 2 BOX(12 PCE) will give a diff of (24 -15)  9)

How to use the quote tool to retrieve prices from the system? 

1. Open an order
2. Add some suppliers
3. Click the “Order line” tab and then the “After Quotation” sub tab.
4. Click the  [Quote Tool] button.
5. The Quote tool dialog will appear listing all quote lines for one of the suppliers in the order.
6. Select the supplier you wish to use the quote tool for in the “Supplier” drop down in the top right-hand side corner.
7. If you only want to retrieve price information for one given “price source”, select the price source in question, form the “price source” drop down  
8. Click [Update]
9. Available price information is retrieved
10. Tick the “Use” check box for the rows with price information to transfer back to the order line grid. A multi update function is available by selecting the rows to be “Used” or “Not used”, then right click and select “Toggle use for selected”.
11. Click [Transfer] 
12. Please note that in the column “Price Source” in the order grid the source type used will be displayed. It will also display if the source was an import of the RFQ excel sheet, or through an e-commerce portal.   

How to use the quote tool for manual input of received quotes? 

1. Open an order
2. Add some suppliers
3. Click the “Order line” tab and then the “After Quotation” sub tab.
4. Click the [Quote Tool] button.
5. The Quote tool dialog will appear listing all quote lines for one of the suppliers included in the order.
6. Select the supplier you wish to use the quote tool for in the “Supplier” drop down in the top right-hand side corner.
7. Select “Manual Input” in the “Set Source” drop-down, on the top left-hand side of the form 20. Click the [Update] button next to the drop down.

1. Price source column in the grid is set to “Manual Input” and price detail fields is activated for direct editing.
2. Enter quote information
3. Tick the [Use] check box for each of the updated lines to be transferred back into the order. It is possible to select multiple lines, right click and select “Toggle “Use” for selected” to set the check box for more than one of the lines at the time.
4. Click [Transfer Prices to Quote lines] to close and transfer prices back into the order head quote lines